Cookies — it's your choice

At Bright Network we use cookies and similar technologies to help deliver you the best possible experience. Some are necessary to help our website work properly and can't be switched off, and some are optional but support Bright Network in building and running the service that we provide to you.

You can find out more in our privacy policy at any time by going to the link in our footer.

    1. Home
    2. Graduate Jobs
    3. Management & Operations
    4. HR Coordinator London 2024
    Lock Applications for this job are now closed
    Closing soon

    Founded in 1872 in Japan, Shiseido Group is within the Top 5 leading cosmetics companies in the world and aims to inspire a life of beauty and culture. Operating in 120 countries with 42,000 employees and 70 nationalities, Shiseido offers a unique selection of Skincare, Makeup and Fragrance brands with a projected turnover over £7.0bn in 2022. Celebrating 150 years of heritage in 2022, Shiseido constantly creates high-quality, safe and innovative cosmetics and develop brands deeply loved by people from all over the world, in line with our mission: Beauty Innovations for a Better World. Did you know that Shiseido is the most awarded company in terms of innovation with a record 31 FSCC Awards?

    Mission

    To act as the first point of contact for the field, retail and corporate teams on all aspects of company policy and procedure whilst building and maintaining strong relationships.

    Main responsibilities

    HR Generalist

    • Accountable for the HR administration of your designated corporate and retail functions, ensuring timely action and accuracy including but not limited to;
      • Processing EDF’s and Contracts
      • Right to Work checks and Visa requirement tracking
      • Maintenance of HR system (Mirai) working closely with the EMEA team
      • Data Retention in line with legal requirements
      • HR Reporting and analysis
      • Manning levels
    • Responsible for the coordination of the HR Inboxes with HR coordinator, understanding the needs of the business to answer queries and escalating to the relevant person where appropriate
    • Maintain and update HR trackers
    • Work closely with payroll to ensure all system data is correct to meet monthly payroll upload deadlines
    • Responsible for complete retail Onboarding & HR Induction journey in partnership with HR Coordinator
    • Support with facilitation of corporate induction sessions
    • Work closely with the Area Sales and Education Managers (ASEMs) on the administration for the vacancy approval process.
    • Support ASEMs with Retail recruitment; posting and managing job adverts on Mirai, supporting with recruitment challenges to attract talent
    • Manage and maintain Retail vacancy lists to share with ASEMs and Retail teams.
    • Manage the maternity process for all retail employees
    • Support with Tamigo issues including new store set up
    • Create and distribute HR newsletter to retail
    • Ensure the timely processing of HR related POs
    • Support the HR & TA Coordinator where necessary
    • Support the wider HR team with any additional ad hoc projects and any other duties

    ER & L&D

    • Provide efficient and credible 1st line Employees Relations advice for retail in line with company policy and procedure, escalating to the HR Advisor where necessary
    • Accountable for the HR Toolkit updating in line with legislative changes
    • Coordinate L&D administration including emails, booking meeting rooms and liaising with external suppliers
    • Work closely with HR team to assess the training needs of the business making recommendations to support ongoing development
    • Support with the creation of training presentations

    Profile, skills and experience required

    • A passion for Human Resources and Beauty
    • HR administration & first line ER experience, preferably in a Retail business would be advantageous
    • Great interpersonal skills with the ability to converse and liaise at all levels
    • Proactive and can-do attitude, be able to work on own initiative and demonstrate tenacity
    • Able to handle sensitive information in a professional and confident manner
    • Excellent written and verbal communication skills
    • MS Office skills
    • Exceptional organisation & planning skills, attention to detail and the ability to multi-task across duties and projects
    • Ability to work in a fast-paced, dynamic environment and meet tight deadlines
    • Alignment with the group’s « Trust8 » working principles: Think Big, Take Risks, Hands on, Collaborate, Be Open, Act with Integrity, Be Accountable, Applaud Success

    The benefits you’ll love

    • 26 days holiday + bank holidays + your birthday day off
    • Holiday buy – up to 5 days
    • Day off when you get married or move house
    • Generous contributory pension scheme – match up to 8%
    • Annual performance related bonus
    • Private medical insurance with Vitality
    • Enhanced parental allowance
    • Generous product allocation & discount
    • Life Assurance up to x4 your salary
    • Flexible Friday finish
    • Flexible & hybrid working
    • Wellbeing programmes
    • Annual performance and development reviews so you know your career is going in the right direction