Project Coordinator London 2023

Tetra Tech is a leading provider of consulting and engineering services worldwide. It supports government and commercial clients with innovative solutions focused on international development, climate mitigation and adaptation, environmental sustainability, biodiversity, conservation, land reform, infrastructure, urban development, transport, water, and resource management. With 27,000 associates worldwide in over 120 countries, Tetra Tech’s capabilities span the entire project cycle.

Tetra Tech International Development Europe is Tetra Tech’s European business unit focused on International Development. We are based in London with offices in Kenya, Nigeria, Poland, and the Netherlands. We deliver international development programmes focused on economic growth, governance and justice/security, and infrastructure for clients such as the UK’s Foreign, Commonwealth and Development Office (FCDO) and Department for Business, Energy and Industrial Strategy (BEIS), the United Nations, the European Union, the European Investment Bank and other donors and funding agencies.

We also have a strong in-house Monitoring, Evaluation, Research and Learning Practice consisting of 35 evaluators, statisticians, economists, social scientists, and research managers.

Our values

We are committed to maintaining business practices that honour and protect the dignity and integrity of everyone with whom the company conducts business, employs, and serves.

As a leading international development organisation, we fully support continued progress and improvement within the development community to make development initiatives more effective. We are also committed to addressing various cross-cutting issues relevant to international development to ensure that all people can access and enjoy the benefits of our activities.

• We value our people: we support the development of our people, ensuring that the environments in which they work are fair, safe, and flexible.
• We deliver quality results: we go the extra mile to deliver value for our clients, impact for beneficiaries and a fair financial return for the company to grow sustainably.
• We collaborate effectively: we work authentically with our clients, beneficiaries and partners and strive to always communicate clearly and openly.
• We encourage creativity and innovation: we encourage entrepreneurial thinking and provide the freedom, support and investment for new ideas and initiatives.
• We operate with integrity: We will do the right thing, be honest and keep to our commitments.

Job overview

Tetra Tech has a strong in-house Monitoring, Evaluation, Research and Learning Practice consisting of 35 evaluators, statisticians, economists, social scientists, and research managers. The E&R practice has a substantial track record of generating robust and reliable evidence and insights that our clients are able to use effectively for a wide range of learning, performance improvement and accountability purposes.

We cover a wide range of international development sectors in our E&R Practice including: education and adolescent girls, gender and empowerment, conflict, security and justice, humanitarian and emergency support, land reform and deforestation, infrastructure, urban development, transport, energy, climate change, biodiversity, conservation, livelihoods, employment, job creation, and market systems development.

We work in a range of developed and developing countries in Africa, Asia, the Middle East, South America, and Europe, including many conflict-affected states. Our E&R Practice includes a dedicated EU team is one of the principal providers of evaluation and research services for the European Commission with offices in Brussels, London, Amsterdam, and Warsaw.

The position

Are you a proactive and organized individual with a passion for project management? Are you looking for an exciting opportunity to be at the forefront of driving impactful initiatives? Are you an aspiring Project Manager?

Tetra Tech is recruiting a talented and motivated Project Coordinator to join our growing Evaluation and Research (E&R) Practice based in London. This is an exciting opportunity for someone starting out in their career or returning from a career break.

As a Project Coordinator, you will play a crucial role in supporting the planning, execution, and successful delivery of our diverse projects. You will be joining a dynamic and multidisciplinary team who are passionate about international development. We are looking for someone with at least 1 years’ experience in administration and project coordination in the international development arena.

As a Project Coordinator, you will provide support the delivery of donor-funded projects around the developing world, across a range of evaluation and research areas. As an entry-level project management position, this role typically leads to progression as a Project Manager in our Project Management Unit in the E&R Practice.

Main duties

The overall purpose of this position is to:

• Provide administrative and logistical support to Project Managers, Assistant Managers, consultants and teams in project delivery.
• Support the Project Manager in the tracking and updating of project work plans.
• Support the Project Manager in financial management tasks, including accurate project forecasting and budgeting, processing supplier invoices and raising client invoices.
• Liaise with consultants and subcontractors to ensure timesheets and invoices are received in a timely and accurate fashion.
• Communicate with consultants to maintain relationships, informing the Project Manager of any problems and expected outcomes.
• Monitor, maintain and archive projects and practice filing and folders (both electronic and hard copy), ensuring project documentation is properly named and filed in accordance with company guidelines.
• Report any potential risks, hazards, or incidents to the Project Manager.
• Support the Project Manager with team resourcing matters including keeping the Resource Planner up to date by liaising regularly with the Resourcing Manager.
• Recruit and mobilise consultants according to Tetra Tech procedure, schedule, and project budget, and with an appropriate contract in place.
• Support logistical planning and coordination on projects, including applying for research permissions, mobilisation of consultants and staff and project office establishment.
• Support the preparation of reports and client deliverables according to Tetra Tech formats and standards.
• Contribute to the preparation of proposals and bid submission process in accordance with company formats and BD procedures, including compiling track records and case studies and preparation of standard components.

Aptitude and skills

• Working knowledge of a range of software applications and strong computer skills including Microsoft Windows, Word, Excel, Outlook, and PowerPoint.
• Experience within a client service, team-based environment.
• Highly numerate
• Experience in report writing and presentation skills is desirable.
• Well-developed quality and results-focused orientation.
• Excellent interpersonal skills/ strong customer service ethic.
• Strong team player and demonstrable leadership skills.
• Clear, confident, and articulate communicator.
• Demonstrates high level of initiative; problem-solving and organisational agility/ ability to ‘think on your feet’.
• Able to plan for and meet reporting deadlines and be accountable for outcomes.
• Strong organisational skills with high attention to detail.
• Ability to multi-task, juggle competing demands, prioritise work and delegate effectively.

Key competencies

Work effectively as a team player to gain the confidence of other members of the team.

• Strong client and stakeholder relationship management skills are an essential competency to ensure that the way that we work fully meets client expectations and that deliverables are submitted on time, within budget and to the required quality.
• Contribute to developing competitive bids as part of bid teams delivering business development activities across the E&R Practice and other parts of the business as required.
• Contribute to the effective financial management of proposals and projects by proactively tracking project financial metrics, contributing to proposal budget preparation, and assisting in the preparation of project health checks.
• Take a proactive approach to your own learning and development, by requesting feedback from other members of staff on work undertaken and doing your own background reading and research on evaluation methodologies.
• Communicating effectively within the team even when under pressure.
• Strategy development– Contribute to the development of the annual growth and development strategy for the E&R Practice.

You’ll be expected to

• Be an ambassador for Tetra Tech in the market; promote our interests and reputation.
• Protect our confidential information and intellectual property.
• Promote and ensure full compliance (including by team members/ staff) with all statutory and company HSSE policies, standards, procedures, systems, and codes of conduct.
• Play an active role in your safety and the safety of others around you.
• Occasionally travel regionally and globally when required for business development and project purposes.

Qualifications

• Bachelor’s degree from a recognised tertiary institution is favourable but not essential.
• Qualification in business or project management is favourable.
• Commitment to continuing professional development is required.

Equality, diversity, and inclusion

Tetra Tech prides itself on a workplace culture that advances equality, diversity, and inclusion and ensures the workplace is free from discrimination, harassment, bullying, racism and hate speech of any form regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief and marriage, and civil partnerships. We encourage applicants from diverse backgrounds to apply for this role.

Think you have what it takes but not sure you check every box? Research shows that while men apply to roles when they meet an average of 60% of the criteria, women often only apply when they meet every requirement. If you're passionate about what we're building, we look forward to hearing from you.

Safeguarding

Tetra Tech International Development has robust policies and guidelines which exemplify our commitment to safeguarding and technical excellence in gender equality. Our team of dedicated GEDSI advisers work closely with our staff and partners to ensure a context-specific and consistent approach is applied to all of our programmes to improve the livelihoods of the world’s most marginalised groups.