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Trowers & Hamlins is a City-led, international and national law firm with over 160 partners and 950 staff. With offices across the UK, Middle East and Asia, we provide a full-service integrated offering.
Our clients operate in diverse industry sectors such as construction, transport and infrastructure, banking and financial services, distribution and logistics, education and health, hotels and leisure, defence, engineering and surveying, charities, retail and energy and natural resources. We also act for many high net worth individuals.
We are different and we believe it is our people that make us unique. We expect and respect that you and your talents are too. The truth is we don't prescribe who you are or how you ought to be. It's what you can do that interests us most.
While the work on offer is rewarding and often complex, the qualities we look for are simple. The ability to get on with people from all walks of life, for example. To talk and to listen. To develop the sorts of relationships that mean you win the friendship and loyalty of clients and colleagues alike. In short, to connect. These are the characteristics our people all have in common. They are vital, as is the drive and imagination to use your unique talents to the full. We will help you in this. In fact, we will support you in every way we can.
We have a fantastic opportunity for a Legal Assistant to join our Banking and Finance team based in our London office. You will be working in the office as a business-critical member of the Firm, this role involves the provision of full administrative support to Partners, fee earners and PAs within one or more legal department(s).
What you will be doing
- Filing and file management, including file opening and closing
- Maintaining electronic filing and document management systems
- Producing and engrossing documents
- Assisting fee earners in the billing and credit control process
- Assisting fee earners to ensure their time is recorded and entered into the system correctly on a daily basis
- Completing documentation for payment into and out of client accounts / assisting fee earners to ensure the Solicitors Accounts Rules are being complied with
- Compiling PDF documents (with annexes, electronic signatures and dating)
- Managing data-rooms and electronic storage and filing of deeds, documents, correspondence and other documentation
- Obtaining official copy documents from various local authorities and other third-party search providers
- Using Land Registry Portal and other online searches services
- Undertaking Legal Research from time to time as directed
- Scheduling and compiling bibles of documents
- Filing of deeds, documents, correspondence and other documentation
- Assisting with the administration of file archiving and retrieval service
- Entering, maintaining and updating client details and relevant information into the firm's Client Management System
- Completing expenses claims
- Monitoring post/emails and dealing with as appropriate during fee earner absence
- Assisting at internal and external courses and seminars
- Ad hoc administrative duties as required including scanning, photocopying and printing
- Providing support and cover for administrative staff and PAs and assisting other departments as required
What you will need
- Exceptional client service skills
- Enthusiastic and flexible
- An ability to operate autonomously with minimum supervision – a self-starter
- Ability to maintain confidentiality of information
- The flexibility to work outside normal hours may be required from time to time
- A thorough understanding in Microsoft Office
- Previous experience in an administrative role (desirable)
- Strong attention to detail with a methodical and logical approach
- An effective and committed team player
- Ability to use initiative and apply common sense
- Ability to effectively handle and prioritise competing demands and work within deadlines
- Excellent verbal and written communication skills
- A positive and proactive attitude
As part of our firm recruitment policy our candidates are subject to employment screening background checks. These checks include personal details, education and employment history, professional qualifications and credit and criminal checks as appropriate.
Trowers & Hamlins is an equal opportunities employer and values diversity and inclusion. All applications will be considered on merit and the applicant's suitability to meet the requirements of the role and will be treated equally irrespective of Ethnicity, Gender (including Trans and non-binary) Race, Disability, Religion and sexual orientation.
