Vantage is committed to being a workplace of inclusion, equity, respect and acceptance. We celebrate diversity and intentionally seek out opportunities to learn from one another’s experience.
Vantage Data Centers powers, cools, protects and connects the technology of the world’s well-known hyperscalers, cloud providers and large enterprises. Developing and operating across North America, EMEA and Asia Pacific, Vantage has evolved data center design in innovative ways to deliver dramatic gains in reliability, efficiency and sustainability in flexible environments that can scale as quickly as the market demands.
Position overview
Vantage is looking for a dynamic and process driven Scheduling Coordinator who can champion candidate and internal hiring manager experience, while promoting best practices through the use of our ATS (Workday) and meeting booking tool Calendly. This is an opportunity to build relationships across the business, with a specific focus on recruitment coordination for our European based locations. As part of the day to day operations, you will be involved in a variety of projects to ensure we are operating best in class and staying one step ahead in a fast paced and priority pivoting landscape.
Essential job functions
- Scheduling candidate interviews across multiple time zones.
- Communicating with candidates and hiring managers to agree on time and dates of interviews.
- Using our Applicant Tracking Systems (WorkDay) to move candidates through the interview process and responding to candidate enquiries.
- Supporting Recruiter’s to plan out their interview schedules in an effective and timely manner.
- Ensuring all touch points within the recruitment process are promoting excellent candidate experience and processes are moving swiftly without delays.
- Working with the recruitment team to understand priority roles that may require fast tracking.
- Working with agencies and promoting best practices to ensure processes are adhered to.
- Working with the TA Manager to review candidate ‘interview confirmation’ templates and suggesting amendments to enhance candidate experience.
- Adhoc projects to enhance team performance and promote employer brand reputation.
- Assist with reporting and team spreadsheets to track interview scheduling activities in excel.
- Working with the team to improve SLA’s in relation to interview coordination and hiring turnaround times.
- Ensuring any external content reflects our employer brand; this includes job descriptions, LinkedIn adverts and our careers site.
Job requirements
- Experience supporting a busy team or individual(s) across multiple geographies (ideally across EMEA).
- Working confidently within an ATS or scheduling tool including Outlook as a must and Calendly as a nice to have
- Strong Excel skills.
- Experience scheduling high volume of meetings including rescheduling and the full diary management piece.
- Confident on the phone, including resolving scheduling conflicts.
- Strong organisational and prioritisation skills, with a keen eye for detail.
- Excellent relationship management skills and has built trusted partnerships with partners at all levels.
- Confidence working with external companies, being the main point of contact through a scheduling process and ensuring our ways of working are adhered to.
We operate with No Ego and No Arrogance. We work to build each other up and support one another, appreciating each other’s strengths and respecting each other’s weaknesses. We find joy in our work and each other, actively seeking opportunities to inject fun into what we do. Our hard and efficient work is rewarded with an above market total compensation package. We offer a comprehensive suite of health and welfare, retirement, and paid leave benefits exceeding local expectations.
Throughout the year, the advantage of being part of the Vantage team is evident with an array of benefits, recognition, training and development, and the knowledge that your contribution adds value to the company and our community.
Don't meet all the requirements? Please still apply if you think you are the right person for the position. We are always keen to speak to people who connect with our mission and values.
