Executive Assistant London 2023

JAX Media is a joint venture between VICE and a large Middle East media partner.  VICE Jax’s primary directive is to create a leading platform for quality digital Arabic content centered on modern Arab youth culture anchored in Saudi Arabia. 

This role will entail responsibilities for JAX Media based out of our London office, providing administrative support and oversight across multiple disciplines. The role reports to the SVP of International Business Development - JAX Media. 

Role x You

The Executive Assistant to JAX Media team plays a pivotal role in seeing the big picture in a constantly moving environment, helping to keep the SVP accountable for their time and priorities while being adaptable, thoughtful, and positively solution-focused. You will have exposure to all parts of the business, working closely and collaboratively with the broader JAX Media team, which comprises creative, editorial, and content makers - across the globe and all the VMG brands!

What you'll do

• Proactively manage ever-evolving schedules with forethought and understanding of business priorities while managing all other day-to-day logistics for the SVP 
• Brainstorm and circulate meeting agendas for team and executive meetings
• Work closely with teams to ensure documents and updates are accurate, timely, and digestible 
• Resourceful in building positive relationships with core leadership, JAX Media departments and other stakeholders across the larger VMG ecosystem as well as external partners
• Assist in timely approval process of freelancer, contractor, and new headcount requests. 
• Act as a primary point person for the JAX team who needs input from the SVP; provide insight into executive priorities
• Coordinate daily with other team HoDs
• Assist in creating presentation decks
• Submit executives’ monthly expense reports
• Thorough organization of general ad hoc tasks such as managing email distro lists, processing invoices, book travel accommodations
• Positively contribute to VMG’s culture of collaboration, scrappiness and creative problem solving 

You have these

• Prior experience providing administrative support in a fast-paced environment 
• Strong attention to detail
• Adaptable, calm, and positive demeanor
• Ability to handle highly sensitive material and information with discretion and confidentiality
• Proficiency in Google Suite 
• Experience building decks for presentations

We’d love if you also had these

• Sharp organization skills; enjoy creating order out of chaos
• Clear, concise communication skills 
• Proactive and the tools to problem solve independently 
• Ability to work well alongside all personalities in a high-volume team
• Have a sense of perspective
• Arabic as a second language

Working at VICE

We want to find people who believe in our mission and goals and feel inspired to grow while they’re here, rather than someone who checks the boxes but isn’t invested. We encourage you to apply and show us what you’ve got.

VICE Media Group prioritizes the voices, ideas and people that other media companies miss. We believe that innovation is a direct result of diverse, inclusive cultures so we don’t just “tolerate” differences, we celebrate it and see it as essential to our staff, culture, and business.