Administration Assistant Glasgow 2024

Our market leading Employment, Pensions and Immigration team advises employers across the UK on all aspects of employment, pensions and immigration law. Our clients are some of the UK's largest and best known employers. We believe that the quality of our clients and strength of our relationships with our clients speaks volumes about the quality of the service we provide.

We are currently recruiting for an Administration Assistant to join our Employment team, based in Glasgow. The successful candidate will work as part of a team providing administrative support to case handlers and other team members, predominantly in Glasgow but also across the wider team. They would be expected to attend the Glasgow office at least 2 days per week in accordance with our Hybrid Working Policy. The Glasgow team currently consists of one Partner, four Principal Associates and two Solicitors.

This role is not on the list of occupations eligible for sponsorship under the Skilled Worker route

Main duties and responsibilities

• Assist case handlers and other team members
• Create new Clients and matters ensuring compliance with Lexcel and internal procedures
• Close/archive files ensuring all MI is captured
• Preparation of invoices and dispatching to Clients when applicable
• Liaise with all relevant stakeholders (Client, Team, Finance etc.) regarding aged debt
• Process write offs, client balances and disbursements in 3E
• Prepare and copy/scan various documents such as letters, enclosures, bundles etc
• Process expenses
• Arranging travel and hotel accommodation and collecting train tickets where appropriate
• Assist in the updating of the HR Rely Website and creation/maintenance of user logins
• Assist with administration/organisation of Seminars and Training Courses
• Perform general file management duties including filing
• Prepare and send out various internal and external documents, including Court/Tribunal papers
• Assist with the inputting of information on various systems/spreadsheets
• Ensure relevant deadlines and quality measures are adhered to
• Comply with relevant Weightmans and client policies and procedures
• Work in accordance with Weightmans’ values
• Perform other administrative duties as are appropriate

This list is not intended to be exhaustive and you will have other duties and responsibilities that fall within the remit of the role

About you

Ideally you will have previous experience of working in a similar role and in a similar environment. As the role is varied, we are looking for you to have a flexible approach to the work you do and be able to adapt to different tasks. We are also looking for you to have:

• Experience in a busy legal/office environment is desirable
• Candidate must be a team player
• Are able to show initiative and be self-motivated when required to work on own
• Strong organisational, project management and communication skills
• You must have the ability to prioritise tasks and your workload
• Have good housekeeping skills
• A “hands on” approach to work
• Knowledge of computers and office equipment
• You will be working with spreadsheets, Collecting data and producing MI reports
• A ‘ will try anything' approach'
• Working with CRM systems previously is desirable and though not necessary, will be a development requirement in the role

If you meet our criteria and think this is a job you could bring enthusiasm and an eagerness to learn, then we look forward to receiving your application.

Why work for us

Weightmans is a Top 40 law firm with offices throughout the UK. Having been recognised as the leading legal employer and 9th overall employer at the annual Britain's Top Employers awards 2022 and achieved record rankings in Chambers UK.

We are proud to be an accredited living wage employer.

The independent research showed "Weightmans provides exceptional employee conditions, nurtures and develops talent throughout all levels of the organisation."

We are truly committed to fostering a culture of equality and diversity, where everyone in the firm is respected and recognised on merit for the work that they do.

We strongly encourage applications from people of all ethnicities, genders, sexual orientations and disabilities. Please let us know if you require any reasonable adjustment at any stage of the application process.

Please feel free to note your preferred pronouns in your application.

Work for a firm where people matter – work for Weightmans

As well as being immensely proud of the work we carry out for our clients and the culture we provide to our people we offer a wide range of benefits including;

• 28 days’ annual leave plus bank holidays (pro-rated for part time)
• Agile / working from home including provision of home office equipment*
• Healthcare cover/ Medicash
• Pension plan
• Life Insurance 4 x salary
• Interest free travel loan scheme
• Employee Assistance Programme including counselling, legal and consumer advice service
• Discounted gym membership
• Discounted dental scheme
• Cycle to work scheme
• Offers & discounts
• Great reward and recognition scheme

*there are a small number of roles that cannot be performed from home, your Recruitment Adviser can confirm.

Please note

• Any reference to experience or PQE in our adverts or job descriptions is to be used as a guideline only. We welcome applicants from all backgrounds and with different levels of experience who can demonstrate that they fulfil the requirements of the role.
• The successful candidate appointed to this role will be subject to our standard background checking process, and any offer of employment made is conditional upon successful completion of those checks. Further details can be obtained from the Recruitment team.

Eligibility to work in the UK

Eligibility to work in the UK will be verified in the final stages of the selection process. All candidates must either already have a right to work in the UK before commencing employment, or meet the Home office criteria for Visa sponsorship. Candidates who require sponsorship should evaluate the Home Office eligibility criteria for a Skilled Worker visa before applying.