Accounts Administrator Oxfordshire2023

Wolfram, creator of Mathematica, Wolfram|Alpha and Wolfram Language, is seeking an Account Administrator to join the Operations team. This role is responsible for financial record keeping and payment processing, using specialised ledgers and systems to record and process expenditure, receipts and other financial transactions.

Main requirements are the processing of daily and monthly accounts reconciliations and inputting, whilst supporting the Accounting Manager with their tasks, importantly credit control and supplier management. Transactions must be processed accurately and on time, meeting our internal quality checking processes, whilst always seeking opportunities for improvement.

This role acts as a first point of contact for both debtor and creditor payment queries, as well as the employee expenses processing and policy.

The role requires working alongside the Accounting Manager and wider operations team, as well as working on your own initiative. The position would suit part-qualified or an individual working towards their AAT, though this is not essential.

Responsibilities

• Daily monitoring of the business bank accounts.
• Reconciling and posting cash receipts in to variety of bank accounts.
• Reconciling and posting credit card receipts.
• Reconciling and posting payments from a variety of bank accounts.
• Managing PO and invoice reconciliation process.
• Reconciliation of company credit card transactions and statements.
• Processing Accounts credit card payment run.
• Monthly accounting tasks; such as bank reconciliations, reconciliation of domestic and foreign petty cash and month-end journals.
• Updating exchange rates in accounts system.
• Sales and Marketing cost analysis.
• Processing credit control weekly and monthly tasks.
• Monitoring Spanish debts.
• Managing any process changes and ensuring they are documented.
• Documenting and managing business processes.
• Coordinating meetings, taking minutes, writing reports and following up action points.
• Supporting the Accounting Manager with tasks and projects.
• Other general administration as required.
• Liaising with other departmental teams as required.
• Contacting and responding to suppliers and customers.

Qualifications

• Part-qualified or working towards AAT, though this is not essential
• Highly organised and detail orientated - able to prioritise workload,complete multiple tasks to tight deadlines and work under pressure.
• Self-motivated and a proactive approach to all tasks. Able to use own initiative.
• Perceptive, with the ability to apply judgement, common sense and find practical solutions.
• Excellent IT skills with advanced knowledge of Microsoft Excel.
• Energy, enthusiasm and a can-do attitude.
• A good level of numeracy and a high degree of attention to detail will be required.

All applicants will be responded to on the week commencing 14th August 2023.