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Closing soon
Working within the [Team Assistants/Assistant Talent Managers], the main purpose of this role will be to provide a flexible and efficient administrative support service to the Entertainment Division.
The role
The intern will need to provide a wide range of administrative and PA support on a day-to-day basis. The role will require multitasking, strong organisation skills and impeccable attention to detail. This is an exciting career opportunity for somebody with bags of enthusiasm, passion and drive to contribute to the success of our Company.
- Diary management for Directors
- Meeting & greeting clients and external guests.
- Booking & maintaining meeting rooms, ensuring the meeting rooms are appropriately prepared prior to client meetings (IT set up, refreshments, seating) and cleared post meetings.
- Managing the post room together with the Reception Assistant, including distribution of post, managing outgoing post, or arranging couriers
- Ensure the division’s stationery and kitchen supply is maintained.
- Arrange and coordinate any client gift requirements. E.g Birthdays
- Liaise with IT on any video conferencing or laptop/mobile phone devise issues.
- Process Director and Manager expenses.
- Assist with travel arrangements for colleagues/clients. Preparing itineraries and booking accommodation
- Cover for [Team Assistants/Assistant Talent Managers] when they are in meetings or on location at client events/shoots.
- Run errands when required such as purchasing beverages, gifts, stationary etc
- Provide administrative support when required. Drafting documents, printing, photocopying, mailshots
- Assist in arranging staff events – away days, birthdays, and holiday events.
- Provide general and ad hoc assistance when required across the division
Skills and experience
- As an administrator your role will require strong IT skills and time management
- Attention to detail and the ability to work autonomously.
- Strong interpersonal skills
- The ability to adapt to change.
- A friendly and direct approach is required to liaise with clients, colleagues and external parties.
- Highly organised with the ability to multi-task effectively within a fast-moving environment
- Calm under pressure
- Excellent relationship builder
