Office Experience Coordinator

AlphaSights provides global investment and business professionals with on-demand access to the knowledge they need across all industries and geographies. AlphaSights connects decision-makers from investment management, private equity, management consulting, and corporations with a dynamic network of industry experts who provide qualitative and quantitative market insights, industry expertise, and execution support so our clients can make more informed decisions. Leveraging cutting-edge technology and our global team of 800+ professionals in nine global offices, we support our clients 24/7 around the world. AlphaSights regularly ranks as one of the fastest-growing companies in the world. 

The Role

AlphaSights is looking for an organized, enthusiastic Office Experience Coordinator to help us run things efficiently in our fast-growing office in Dubai. A successful candidate will embrace a 'whatever-it-takes' mantra to roll up their sleeves and achieve goals. Our Office Experience career path offers structured and fast-paced progression for employees that show a high level of determination, hard work and ambition. 

Responsibilities

• Front of House and reception desk operations responsibilities during hours 9:00am-6:00pm provide optimum hospitality service and professionalism; greet and provide general support to all visitors.
• Maintain office efficiency, including: answering and coordinating incoming calls; procuring, receiving, and tracking resources; processing and sending outbound mail; sorting and distributing incoming mail and packages.
• Maintain efficient inventory system of office supplies, learning materials and kitchen consumables; track accurate par levels for weekly ordering and replenishment while maintaining a cost-effective focus.
• Perform ad-hoc tasks, including running errands, providing carrier service, and assisting with the setup, breakdown, and clean-up of company parties and events, including furniture reconfiguration.
• Organize and coordinate all travel arrangements; both domestic and international, with a cost-effective approach; reconcile Operations expense receipts.
• Conduct routine facility inspections, seeking deficiencies with furniture, equipment or appliances and remedying as appropriate.
• Supporting the global Technical Operations team with inventory management, basic troubleshooting and ad hoc requests.
• Supporting Human Resources with employee onboarding and offboarding, culture initiatives and on-the-ground tasks.
• Oversee daily office cleanliness, tidiness and organisation to ensure an aesthetically pleasing and welcoming environment.
• Coordinating with operations vendors and suppliers. 
• Supporting global Office Experience initiatives and projects with the wider team.
• Supporting in planning in-house or off-site activities, socials, and celebrations for employee engagement, marketing, and talent attraction; coordinate all details from inception to execution; office catering, food and drink deliveries.

What we're looking for

• 0-1 years of administrative, office management, hospitality, or facilities coordinator experience.
• Proactive, forward-thinker, high energy multi-tasker, and problem-solver with superb attention to detail.
• Ability to think on your feet and not easily flustered or overwhelmed.
• Strong interpersonal and communication skills, and the capacity to build positive working relationships across function and seniority level
• The ability to manage ambiguity, a wide variety of stakeholders, conflicting priorities, and high-pressure environments
• Excellent written and verbal communication
• Fluency in English is essential

AlphaSights is an equal opportunity employer.