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We are looking for a legal support assistant to join our property team in London.
Roles and responsibilities
- Provide administrative and legal support to assigned fee earners, including timely dealing with dictations and email instructions in order of priority and/or emails, notes and other instructions given from assigned fee earners.
- Where possible, dictations which require significant typing/transcribing should be re-tasked to ATC; manage the timely return of the documents to the fee-earners
- Assist and work cooperatively with other LSAs to provide support to other/non-assigned fee earners as appropriate
Prompt administration of files including:
- Opening files – running conflict checks, obtaining AML documents, creating the e-file and all relevant sub-files
- Initial conduct of matters – preparing template letters of engagement and terms of business (if client-specific, check LSA and populate rates/fee estimate for the fee earners to check/confirm); ordering searches and managing the timely return of the same; order title, plans and copy documents from LR; as appropriate, save down relevant precedent documents into the e-file
- Ongoing conduct of matters – timely deal with queries raised by search providers, liaise with Post Completions Manager regarding drafting and preparation of LR and SDLT documents, updating reports accordingly
- Closing files – organising deeds/documents and accounts/billing (see below), archiving
- Organisation of documents including printing and bundling of documents and engrossments, scanning and organising e-files, timely sending counterparts to relevant parties and/or uploading to relevant client extranets, creating deeds packets
- Accounts/billing responsibilities including dealing with accounts on receipts for monies in and out in accordance with our regulatory requirements, preparing WIP reports, allocating disbursements to matters, preparing draft bills for fee earners' approval, managing bill issuance process
- Collating, analysis and reporting of data as required by fee earners/clients
- Conference and meeting arrangements, diary management – includes diarising LR requisition response dates, SDLT filing dates, etc.
- Other ad hoc duties as required by fee earners
- Draft initial documents using BM precedents/as instructed by fee-earners – includes reports on title and contracts
- Assist with internal team communications
- Attend and participate in legal training sessions
- Participate with Business & Development/Marketing as appropriate
Skills and experience required
- IT literate and ability to adapt to new technologies and systems
- Intermediate in use of Word, Outlook and Excel, Teams, Zoom
- Excellent communication skills are essential (oral and written)
- Ability to work productively with Partners and staff across the team
- Able to engage fully with our clients and other professional and organisation contacts to provide an excellent service
- Awareness of GDPR and other regulatory requirements in order to achieve compliance
- Highly numerate
- Strong organisational skills
- Ability to prioritise
- Willing to learn and improve skills
- A willing team player
- Positive and enthusiastic approach
- Attention to detail and accuracy
- Adaptable, flexible and ability to multi-task
- Committed to rigour around treating all clients fairly
- Focused on attributing dedication, determination and loyalty to colleagues, clients and communities
- Able to demonstrate continuous development and diversity in thinking
- Understands and complies with Information Security responsibilities commensurate with this role including Data Protection and the duty of confidentiality
