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We were founded by Interpublic Group (NYSE: IPG) in 2007 to manage all of its global media-related assets. Today that means we manage and invest $37 billion in global media on the behalf of our clients, employ over 7,500 diverse and daring marketing communication specialists worldwide and operate our company businesses in more than 127 countries. An organization that is comprised of the same type of person invariably results in the same old type of thinking.
This is not how we operate. IPG Mediabrands is a fast-paced, risk-taking, close-knit environment where ideas come from everywhere at every level. We believe that diversity of background, talent, skillset and mindset creates a flourishing environment for new thinking and ideas. We grow and evolve every day through not only our interactions with our clients and our partners, but also through learning from and listening to the amazing people within our own organization.
The role
An exciting opportunity to join a vibrant team to drive through best practice execution across a varied brand and channel list. The successful candidate will play a crucial role linking planning and buying elements of campaign activation, driving faultless digital execution on our most forward thinking account.
The Operations Assistant will support the planning teams in facilitating the activation of all digital campaigns. Taking campaigns from plan approval, through to trafficking, QA, financial system input, reconciliation and invoicing matching.
You will need to build excellent relationships with internal teams; Ad Ops and Matterkind being two of the most important due to the volume of activity running programmatically alongside other UM planning staff.
The Activation Manager will be your most immediate direct report, who in turn reports into the Head of Media Operations for J3.
Key responsibilities
- Being responsible and organised when involved in campaign execution and financial administration.
- Creating and managing the work flow through HappyFox (internal workflow management tool) will be a crucial task.
- Booking activity and then reconciling campaigns on a monthly basis (internal and external bookings).
- As part of the ongoing management of Finance you will attend the weekly finance meeting with finance and planners.
- Connecting with different internal teams (Planners, UM Studios, Ad Ops, Reprise & Matterkind), whilst also dealing with clients and external partners.
- Liaising with clients to source creative and deliver specs, whilst getting these QA'd by Ad Ops/AdLib to ensure they are fit for purpose.
- Ensuring all parties are kept up to date with progress for all campaigns.
- Joining regular face to face meetings with all stakeholders.
- Ensuring all processes and procedures put in place are effective and efficient for delivery of campaigns, reports and financial reconciliation.
- Recognize and foresee potential work flow issues and successfully communicate these with stakeholders involved while managing expectations.
- Supporting the management of the start date and error log.
- Ensuring there is accuracy in delivery, campaigns are set up correctly alongside budget pacing and audience targeting, accurate figures and campaign labels in dashboards and financial delivery is being on time and matching up plans to billing invoicing.
About you
- Good people & process management
- Great communicator and relationship-building skills
- Excellent organizational skills
- Passionate about operations, especially digital, and the importance this role has within an agency to deliver an outstanding product for our clients.
- Highly personable, collaborative and team-orientated.
