Operations Executive

We help brands make BOLD MOVES. Nowadays, brands want rapid, spectacular growth and they expect media to deliver it. Clients used to give us media briefs that said “deliver 80% awareness” or “give me an impactful Christmas campaign.”

Now we hear “Take me from 4th to 1st in my category” or “Help me grow 10% in a market declining 10%” or “Make me the most loved brand in my industry”

These are huge asks of media, that can’t be met through tweaking the media plan of two years ago. Decades of advertising research prove that without a big change, large brands stay large and small brands stay small.

This is why Zenith help brands make BOLD MOVES.

Bold moves are big, brave changes to media strategy, delivering more impact for brands and more value for consumers.

Bold moves are backed up with a solid forecast – they are a better path to growth.

Bold moves build a partnership – we believe in this approach so much we link our growth to your success.

Bold Moves bring bigger ROI

This approach works for our clients, our people and consumers – it’s why we are recognised as the UK’s best media agency.

Job Description

This role focuses on financial administration relating to approval, booking, reconciliation, invoicing and reporting of campaigns across all media and all clients. It’s an opportunity for an enthusiastic and committed person who enjoys working with data and figures to join a vibrant media agency at entry level. We are looking for someone who is curious, self-motivated and eager to learn who will come in and hit the ground running.

Responsibilities

• Building and maintaining strong internal relationships across multiple teams / departments
• Maintaining central folder containing client approval of media plans
• Putting all campaign budgets on to invoicing system and matching them to correct client Purchase Order number to ensure that media activity is invoiced accurately and paid on time
• Setting up campaigns each month and dealing with any ad hoc changes
• Completing administrative tasks to ensure campaigns go live on time and that delivery is monitored
• Vouching bookings and reconciling monthly spends in conjunction with Investment team and media vendors
• Investigating and resolving (or escalating) any media vendor invoice queries in a timely manner
• Trafficking digital campaigns
• Pulling data for competitive analysis and compiling the reports
• Developing basic knowledge and understanding of all media in order to spot any errors on plans received from other teams
• Proactively contribute to team meetings, team initiatives and knowledge sharing
• Developing sound knowledge of all necessary tools and systems

Qualifications

• Self-driven, results-oriented, solutions-focused with a positive outlook
• Strong communicator, promptly responding to e-mails and requests.
• Excellent project management skills to prioritise tasks on these busy accounts
• Have excellent maths and numeracy skills
• Be confident working with numbers and large amounts of data
• Be adept at interpreting data and identifying themes and inconsistencies
• Be proficient in the use of Excel spreadsheets with the ability to write and understand basic formulae
• Be able to quickly learn and adapt to new systems and databases
• Ability to meet deadlines in a fast-paced environment and complete tasks accurately
• Be able to assimilate information quickly and adhere to processes and best practices
• Ability to develop & learn new processes
• Highly organized and capable of working independently as well as operating as part of a team
• Demonstrate critical thinking and problem solving abilities

Additional Information

At Zenith UK, we believe that fostering an inclusive culture where all talent can thrive makes our company stronger. It enables a greater idea exchange, which fosters innovation and creativity, and enriches our perspective. We are committed to Publicis Groupe’s wide variety of talent engagement and inclusion programming, and encourage our people to take an active role in continuing to drive positive change within our agency.