Invoice Reconciliation Clerk Aberdeen 2024

Subsea7 are looking for a motivated Invoice Resolution Clerk (AP) to join our team in Westhill, Aberdeen on a 12 month contract. The ideal candidate will be an experienced Invoice Processor with SAP experience OR a recent graduate with a Business/Finance related degree.

What will you be doing?

The Invoice Reconciliation Clerk is responsible for processing invoices relating to the purchase of materials and services and reviewing expenses to ensure compliance with policy. You will work closely with other members of the Accounts Payable team and Management to ensure that the function operates smoothly and efficiently. The Accounts Payable Department process a very high volume of invoices and expenses for the majority of legal entities within the Subsea7 group.

The role will involve regular contact with Subsea7 employees, Vendors, Supply Chain Management, Treasury and other internal departments on a regular basis to resolve invoice, expenses and payment queries.

Responsibilities include (but are not limited to):

• Ensuring that the processing of all invoices is performed accurately, in a timely and efficient manner paying particular attention to detail
• Ensuring that all relevant company processes and procedures are adhered to
• Ensuring that all internal invoice queries are dealt with in a timely manner
• Being pro-active in dealing with non-compliance of Subsea7’s ‘Procurement to Pay’ process
• Working closely with other members of the AP team and management to ensure the provision of a first-class service to Subsea7’s suppliers and internal clients
• Monthly review and clearing of aged Goods Received Not Invoiced (GRNI) balances
• Reviewing employee entered expenses and ensuring compliance with the company’s travel and expenses policy and following up any discrepancies
• Performing any other ad-hoc duties as, and when, required

What experience would we like you to have?

Please note, if you don’t tick all the boxes below but feel you have some of the relevant skills and experience we’re looking for, please do consider applying. We would encourage you to apply with a CV that highlights your transferable skills and experience.

• Candidates should possess a good level of general education with previous Accounts Payable Experience OR a Degree in Business or Accounting/Finance.
• Experience using SAP/VIM/Concur would be desirable but is not essential as training will be provided
• Attention to details and a ‘right first time’ attitude is essential
• Excellent communication skills (written and verbal) is essential
• Friendly, enthusiastic team participant with a positive work ethic is essential
• Good organisational skills and ability to prioritise workload to meet deadlines is essential
• Ability to take issues, queries and tasks through to a successful conclusion is essential

What do we offer?

• Career development – with access to a range of learning and development opportunities, as well as being part of a culture that encourages growth and development
• Flexible working – lots of our people work flexibly in different ways. Whether it’s hybrid, part-time or flexitime working. We can’t promise to give you exactly what you want, but let’s have a discussion to see how we can make it work.
• Enhanced maternity/paternity leave/adoption leave
• A fantastic benefits package – which includes a generous holiday allowance, pension scheme, discounted health and wellbeing packages, electric car salary sacrifice scheme and more.

Who are we?

We are Subsea7, a global leader in the delivery of offshore projects and services for the energy industry. We make offshore energy transition possible through the continuous evolution of lower-carbon oil and gas and by enabling the growth of renewables and emerging energy.

At Subsea7, we are looking for people who think differently. We want people who can bring new ideas and who are willing to take on challenges that will enable us to make a positive impact on a global stage.

In turn we will lift you up and encourage you to go further. Onshore or offshore, embark on a journey of opportunities, continuous learning and development.

Start your journey with us today.

An environment where you can thrive

We recognise that having a diverse team makes us a better, smarter team. Diversity is something we value and regard it as key to our success.

We encourage new ways of thinking and celebrate our wide range of skills that help us continually challenge the status quo and inspire innovation. An inclusive and diverse environment fosters creativity, improves decision-making and introduces new ways of thinking.

Our people are at the heart of what we do at Subsea7 and we are committed to creating an environment where everyone can thrive. Fair employment practices, fair treatment for all individuals and equal opportunity on the basis of merit are the foundation of how we work and develop together.

What happens next?

If you would like to apply for this role, simply click the Apply button found on this page.

You may be prompted to set up a profile with us. It’s quick and easy to do. Or, if you have already created a profile with us, simply log in and submit your application.

Here are 3 top tips to help you submit a successful application:

• Make sure your CV is up-to-date and highlights the transferable skills and experience you can bring to this role.
• We would encourage you to include a cover letter as part of your application. It’s your chance to tell us why you would be a brilliant addition to our team.
• Take your time with your application and check there are no errors such as spelling mistakes.

Once you have submitted your application, we will be in touch as soon as possible with next steps.