The University of Cambridge Sports Service is looking for a self-motivated and skilled administrator to join our friendly and vibrant Department.
The role holder will coordinate the administrative/office functions (including associated policies and procedures), HR systems and committee activities of the Sports Service. They will also act as an Executive Assistant for the Senior Management Team.
The role includes
- Reviewing and developing systems to support the effective administration of the Sports Service, liaising with line managers to support and monitor implementation. Managing central mailboxes and filing systems.
- Performing HR administration duties (e.g. contract amendment procedures, process and record leavers, leave requests, sickness, absence and staff review records). Coordinating recruitment administration, induction and probation processes and acting as the first point of contact for HR related queries.
- Providing administrative support to committee secretaries, organising meetings, helping to prepare agendas, writing notes/minutes, assisting with the drafting of reports, proof reading documents and giving advice on matters of policy and procedure.
- Providing administrative support to the Senior Management Team, organising meetings, drafting correspondence and proof reading documents.
What we're looking for
Applicants should have experience of coordinating office/administrative functions, developing administrative processes and standard operating procedures, and supporting committee secretaries and Senior Managers. They should also have experience of HR procedures, including use of recruitment and HR systems. They should be educated to HND or HNC level, hold a level 4/5 vocational qualification, or have the equivalent practical experience.
The role holder will need excellent administrative, clerical, IT and communication skills (verbal and written) and be able to work proactively using their own initiative to prioritise work.
Once an offer of employment has been accepted, the successful candidate will be required to undergo a health assessment. We welcome applications from individuals who wish to be considered for part-time working or other flexible working arrangements.
